For what purpose do we collect your personal information?
Coleman Greig collects personal information for the primary purpose of advising and representing clients in accordance with client instructions, including for the purposes of legal proceedings. We also collect personal information for marketing purposes.
Personal information that Coleman Greig may collect includes:
Information is only collected:
Coleman Greig takes reasonable steps to ensure you are aware of:
How might we use and disclose your personal information?
Coleman Greig may use or disclose your personal information:
How is your personal information kept accurate and up-to-date?
Coleman Greig takes steps to ensure your personal information is accurate, up-to-date and not misleading by updating its records whenever changes to the information come to its attention. Coleman Greig disregards information that seems likely to be inaccurate or out-of-date by reason of the time which has elapsed since it was collected or by reason of any other information in its possession.
If you believe your information is incorrect, incomplete or not current, you can ask Coleman Greig to update this information by contacting our Privacy Officer. To contact our Privacy Officer please see contact details below.
Coleman Greig will correct information it has about you if it discovers, or you are able to show to a reasonable standard, that the information is incorrect. If you seek a correction and Coleman Greig disagrees that the information is incorrect, Coleman Greig will provide you with its reasons for taking that view.
Coleman Greig disregards information that seems likely to be inaccurate or out-of-date by reason of the time that has elapsed since it was collected or by reason of any other information in its possession.
Using our website
As with most websites, when you visit the Coleman Greig website or use an application on the Coleman Greig website, Coleman Greig may record anonymous information such as IP address, time, date, referring URL, pages accessed and documents downloaded type of browser and operating system.
Coleman Greig also uses “cookies.” A cookie is a small file that stays on your computer until, depending on whether it is a sessional or persistent cookie, you turn your computer off or it expires. Cookies may collect and store your personal information. You may adjust your internet browser to disable cookies. If cookies are disabled you may still use the Coleman Greig website, but the website may be limited in the use of some of the features.
Marketing and opting-out
Coleman Greig may use your personal information for:
Coleman Greig may disclose your personal information to third party marketing services providers so they may assist in improving the marketing and provision of our services to you.
Coleman Greig will only offer you services, where we reasonably believe that they could be of interest or benefit to you.
At the point Coleman Greig collects information from you, you may be asked to “opt in” to consent to Coleman Greig using or disclosing your personal information. You will generally be given the opportunity to “opt out” from receiving marketing communications. You may “opt out” from receiving these communications by clicking on an unsubscribe link at the end of an email or by contacting Coleman Greig with this request.
General Data Protection Regulation (EU) (‘GDPR’)
Where applicable we may require you to confirm your express, explicit consent when collecting your personal information for the purposes of compliance with the rules set out in the GDPR. For the purposes of the GDRP, you have the following rights regarding your personal information stored with us:
You acknowledge that when using our website, you will be deemed to be the data controller in relation to any personal information that you collect and store and will be responsible for how such personal information is collected. You must ensure that you obtain consent and provide notice to any persons as required under the relevant privacy legislation in relation to the collection, storages and use of their personal information.
When you use our website, we act as a data processor only in relation to personal information and data entered, collected and stored by you. We will only access your data in accordance with written instructions given by you, or unless required to do so by the Privacy Act or GDPR.
Is your personal information secure?
Coleman Greig protects personal information from misuse or loss by restricting access to the information in electronic format and by appropriate physical and communications security. Any data destroyed is disposed of in a manner which protects the privacy of information in an appropriate manner.
Do you have access to your personal information?
Coleman Greig acknowledges that individuals have a general right of access to information concerning them, and to have inaccurate information corrected. Access to information is subject to client confidentiality and legal professional privilege.
Subject to client confidentiality and legal professional privilege, you are able to access the personal information we hold about you by contacting our Privacy Officer. If access is refused to your information, Coleman Greig will give you a notice explaining our decision to the extent practicable and your options.
Can you maintain anonymity when dealing with our firm?
Coleman Greig allows individuals, where it is practicable, the option not to identify themselves when dealing with the firm. In some circumstances this may mean that we are not able to be as effective as we might otherwise be in the provision of our advice and representation.
Dealing with unsolicited information
Coleman Greig takes all reasonable steps to ensure that all unsolicited information is destroyed immediately.
Is your personal information sent overseas?
Whilst Coleman Greig generally stores personal information it collects within Australia, it may from time to time store certain of its personal information on a server located in the USA. In such circumstances, Coleman Greig ensures that such disclosures are subject to the same privacy protection as applies within Australia.
Do we collect sensitive information?
Coleman Greig does not collect sensitive information unless it is specifically relevant and necessary for the purpose of advising or representing a client, for the purpose of establishing, exercising or defending legal claims. Coleman Greig does not use government identifiers (eg. tax file numbers) to identify individuals.
Complaints and disputes
Coleman Greig will ensure your complaint is handled its Privacy Officer in an appropriate and reasonable manner. A written notice of our decision regarding your complaint will be provided to you.
Who should you contact for further information?
This policy may change from time to time and will be updated on the website or may be obtained free of charge upon request.